|Document Title||Cash Control Standards|
|Document Owner||Amy Beers, Director of Internal Control|
Prior to requesting an IFR receipt book, departments should contact the Director of Internal Control to inquire about establishing a TouchNet Marketplace uStore or uPay site to collect funds online. In the event that a uStore or uPay site cannot meet the needs of the department, the following standards must be followed.
Cash collections on campus are permitted only at locations having prior authorization from the State University of New York at Fredonia Office of the Vice President for Finance and Administration and the SUNY System Administration Office. The account administrator of each approved IFR account is expected to exercise appropriate controls over all receipts collected by their IFR account. This includes controls over the receipt of funds, storage (safekeeping) of funds prior to depositing them into their respective accounts, and the prompt deposit of funds to the Office of Student Accounts. At a minimum, the following internal control features must be present at every location where IFR funds are received.
Please share this information with your staff. Any questions concerning compliance with any aspect of these standards should be directed to the Director of Internal Control at firstname.lastname@example.org or 673-4925.