|Document Title||Travel Procedures|
|Revision History||Last revised: March 17, 2015 (Policy no. 810)|
The purpose of this policy is to define reimbursable travel expenses and what documentation is required for submitting travel vouchers.
Travel includes numerous scenarios and modes of transportation. This procedure encompasses the most popular transportation modes, lodging, meals, foreign travel, and incidental charges. This procedure also summarizes Travel Authorizations, how to calculate meal allowances, and how to complete travel related forms.
Please note: The Office of State Comptroller (OSC) Travel Manual states “the expense of meals or lodging within the proximity of the official station will not normally be reimbursed, unless it is in the best interest of the State or determined by the head of the agency’s finance office…subject to the audit of the Comptroller.” For employees traveling within 35 miles from both their official work station and home, travel reimbursement is at the discretion of the department head funding the travel. Other helpful travel information can be found at http://www.osc.state.ny.us/agencies/travel/travel.htm
Air and Rail Travel
Telephone: (800) 774-0655
After Hours Emergency Assistance: 800-774-0655, Option 8
Transportation to and from Transportation Terminal
Meal and Lodging Expenses
When all the above has been determined, please complete a Travel Voucher and submit to University Accounting.
DOCUMENT REQUIRED FOR PAYMENT
If you have any questions regarding this procedure, please contact University Accounting via e-mail or by calling Ext. 3467.