|Document Title||Non-Employee Travel Card|
|Revision History||November 14, 2014 (Guideline No. 812)|
The purpose of this guideline is to define the appropriate use of the NYS Non-Employee Travel Card.
This Non-Employee Travel Card Program (NETcard) is intended to reduce the amount of students and visitors out-of-pocket expenses when traveling on behalf of SUNY Fredonia. The NET Card program is a privilege. You are being entrusted with a valuable tool – the NETcard – which is to be used for non-employee business travel expenses only when the traveler is in “Travel Status.” Because you will be making a financial commitment on behalf of the State University, you must strive to obtain best value for the University by following established travel policies and guidelines as appropriate.
OBTAINING A NON-EMPLOYEE TRAVEL CARD:
NON-EMPLOYEE TRAVEL CARD USE:
Allowable use of the NETcard includes costs for:
The NETcard should not be used for:
Purchasing Meals with NETcard:
If cardholders choose to use the NETcard to pay for meals, the allowance for meals, including gratuities shall be limited to actual cost up to the maximum Per Diem meal allowance or the Per Diem meal allowance set forth by the governing agency (such as NCAA). An itemized receipt for meal purchases is required. Alcoholic beverages cannot be paid with NET Card.
Claiming Meal Per Diem on Travel Voucher:
A traveler’s meals may be reimbursed on the Travel Voucher & State Travel Card Reconciliation Form on a Per Diem basis based on location of lodging. If meals are provided or paid by another source related to the scheduled event, the traveler will not be reimbursed.
RECONCILING A NON-EMPLOYEE TRAVEL CARD:
LOST OR STOLEN CARD:
If your corporate NETcard is lost or stolen, you must notify Citibank and the Director of University Accounting immediately.
NON-EMPLOYEE TRAVEL CARD INACTIVITY: